This job is listed by an anonymous employer. Applicants will receive more information after submitting the online form.
The Procurement Manager is an exempt professional level position that reports to the Finance Director. This position is responsible for the administration of the City’s Purchasing Policy and related Purchasing Procedures and ensures the City’s compliance with laws and regulations pertaining to the procurement of Goods, Services, Professional Services, Real Estate, Construction Services and Capital Assets. This position administers contracts and contract amendments for goods and services. This position manages the procurement process. This position is a trusted advisor and technical expert and will have frequent contact with vendors, departments and with city leadership on procurement matters.
ESSENTIAL FUNCTION AND DUTIES/RESPONSIBILITIES:
- Under the guidance of the Finance Director, maintains the integrity of the public procurement process by ensuring that practices are consistent, open, and in compliance with federal, state, and local procurement policies and laws.
- Collaborates with Departments and Executive leadership to develop procurement packages based on needs and requirements for goods and/or services.
- Responsible for the competitive bidding process; prepares and issues solicitation documents and advertises as required.
- Reviews contracts and procurement agreements and coordinates approval through the City Attorney.
- Assists the City Attorney in revising standard contract clauses for use in contracts, solicitations, and purchase agreements.
- Receives and evaluates proposals and bids.
- Assists Departments with awards and recommendations of awards to the legislative body by preparing bid tabulations and facilitating City Council agenda items.
- Completes related documents and collects signatures from all parties. Issues the Notice to Proceed and/or Stop Work Order on behalf of the City.
- Responsible for identifying vendor performance issues and, when needed recommends suspension or debarment of vendors or persons for cause from consideration of award of contracts by Department Director(s).
- Maintains vendor files in BS&A and requests updated documentation as needed.
- Maintains active contracts and facilitates approvals for multi-year agreements before the beginning of the fiscal year.
- Provides support by performing day to day operational tasks such as initiating or approving purchase requisitions, processing change orders, liquidation of completed purchase orders, and other required procurement duties.
- Monitors departmental budgets and advises Directors when funds are not available.
- Reviews policies and procedures governing procurement to improve upon and standardize the process.
- Drafts, explains, and implements instructions, policies, and procedures for purchasing and contract management for approval by the Finance Director and City Manager.
- Ensures the maintenance of and retention compliance for procurement records.
- Develops and conducts procurement training for internal and external customers.
- Maintains list of Purchasing Card Agreements of active City personnel.
- Maintains memberships in approved Cooperative Governmental Purchasing organizations.
- Works with other Finance personnel as needed to satisfy E-Verify annual reporting requirements.
- Works with other Finance personnel as needed to maintain list of Fixed Assets.
- Performs physical inventory of Assets with other Finance personnel as needed.
- Facilitates disposal of material and equipment declared to be surplus or obsolete.
- Performs other related duties as assigned.
KNOWLEDGE, SKILLS, ABILITIES:
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to prioritize tasks and to delegate them when appropriate.
- Understanding of business and management principles.
- Proficient with Microsoft Office Suite or related software.
EDUCATION, CREDENTIALS, EXPERIENCE:
- Bachelor’s degree in business, management, or a related field.
- An equivalent combination of education, training and work experience that produces the knowledge, skill, and ability to perform the essential duties and responsibilities.
- Must be willing to obtain the National Institute of Governmental Purchasing Certification.
- Preference will be given to an individual with three or more years of related experience in governmental procurement.
PHYSICAL CHARACTERISTICS:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift 15 pounds at times.
ENVIRONMENTAL FACTORS:
- Office working environment, indoors, without exposure to weather or environmental elements.
Pay: From $75,000.00 per year
