Executive Assistant

Our client is seeking an Executive Assistant with extensive Accounting experience to join their high performing dynamic team to provide personal & administrative support to the CEO. You will work on a one-to-one basis on a variety of tasks related to personal and working life.


  • Building and development accounting and month-end processes
  • Building financial and operational models and reports
  • Analysis of financial and operational reports
  • Assisting with year-end accounting activities and tax preparation
  • Processing all cash receipts
  • Monthly reconciliation of 15 bank accounts
  • Work directly with the bank to solve problems or to request improvements to services provided
  • Processing employee payroll and maintain employee human resources files
  • Administering and supporting employee benefit plans
  • Maintaining tracking spreadsheet for payments
  • Maintaining calendar & scheduling appointments to ensure no conflicts and effective use of CEO’s time
  • Document and produce meeting minutes at prescribed meeting
  • Arranging complex private travel plans with creative itineraries
  • Helping to coordinate events and social gatherings, organizing meetings
  • Partnering with the family to maintain the smooth operation of the CEO’s schedules, as well as their household
  • Manage email communication with internal and external stakeholders
  • Assist with special projects as needed
  • Support all other administrative activities as needed within the administrative scope


  • Proficiency with Quickbooks, Microsoft Excel, and Word
  • Advanced knowledge of Accounts Receivable function, bank reconciliations, and payroll processing
  • Strong working knowledge of the general ledger and its relationship to financial statements
  • Ability to handle multiple entries for multiple client businesses
  • Ability to give a financial presentation
  • 5+ years experience in Accountancy
  • Experience acting as a liaison between accounting and senior leadership
  • Detail-oriented and accurate, conscientious, able to multi-task and prioritize, possess strong organizational skills

Salary: $60K-$80K

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